Participant Information

PARTICIPANT Rules and General Procedures for aactWorldFest

General Information

aactWorldFest 2020 will be held June 22 – 27, 2020 in Venice, Florida, USA at Venice Theatre.

The festival brings together performances, workshops and networking during the week.  There is a social gathering each day.

Each company will receive a participation award.  Other awards will be determined by a panel of adjudicators.

Conditions of Participation

Each company will present a complete theatrical performance.  The performance may not run longer than 50 minutes, unless approved in advance by the festival organizers.

All groups will be chosen based on how well their play transcends language barriers.  Plays that rely solely on text to convey their message will not be accepted.

Each company must bring costumes, props, specialized sets which are required for their performance.  The festival will assist you, provided we receive requests at least two months in advance of the festival.  Any requests must be detailed and specific.

For publicity and archival purposes, aactWorldFest will photograph and record video footage of participating companies during rehearsal/performance/set up or in workshops.

Travel expenses to the festival will be the responsibility of the participants.  The preferred airport is Tampa, Florida or Sarasota, Florida. We will provide transportation from those airports.  Any other airport must be approved in advance. The festival will provide housing for all members of your group in private homes.  All of these homes are offered by our trusted volunteers in the community. The host will provide breakfast. The festival will provide lunch and dinner.

Venice Theatre provides a professional technical staff.  Please keep non-actors to a minimum.

Application Process

Deadline for submission is November 1, 2019, unless otherwise arranged with the festival organizer.

Festival will apply for required VISA applications.  Due to difficulty with obtaining VISAs, all information required to apply must be given to the coordinator by or before November 15, 2019.

All companies requesting participation will submit the following to the festival organizer:

  • A description of the group, its history and its activity
  • A complete synopsis of the play in English
  • Details of technical design and requirements
  • Detailed design requirements needed to be provided by the host theatre.
  • A detailed list of anything that cannot be brought or shipped by your company.
  • A list of the personnel wishing to participate with the group
  • Photos of the performance
  • A link to view the performance, or a large portion of it, online
  • Upon receiving invitation to perform, a copy of every member’s passport.

All companies will be expected to meet any deadlines established by aactWorldFest.  Failure to do so could result in invitation being withdrawn.


If you have any further questions, please direct them to the festival coordinator, Lori Chase.

We look forward to hearing from you.